Rheos
Getting started

Creating and Organizing Folders

Folders help you organize assets within your Library and projects. You can create folder hierarchies, move assets between folders, and maintain both global and project-specific organization.

Types of Folders

Rheos supports two folder contexts:

Global Library folders These exist at the organization level and are visible when browsing your Library without a project filter. Use them for cross-campaign assets like brand guidelines, logos, and reusable templates.

Project-specific folders These folders exist within individual projects and only appear when viewing that project. They help organize campaign-specific content.

Use global folders for assets that apply across multiple campaigns. Use project folders to organize content for a specific initiative.

Creating a Folder

To create a new folder in your Library:

  1. Navigate to Library

  2. If creating a project folder, filter by that project first

  3. Look for the folder creation option in the toolbar

  4. Enter a folder name

  5. Confirm to create

The new folder appears in your Library view immediately.

Folder Structure

Folders support nesting (subfolders):

  • Create top-level folders for broad categories

  • Add subfolders for more specific organization

  • Nest as deep as needed for your workflow

Example structure:

Brand Assets/
  ├─ Logos/
  ├─ Color Palettes/
  └─ Templates/

Spring Campaign/
  ├─ Product Photos/
  ├─ Customer Testimonials/
  └─ Social Graphics/

Use breadcrumb navigation to move through your folder structure:

  1. Click a folder to open it

  2. View the breadcrumb path at the top

  3. Click any breadcrumb segment to jump up the hierarchy

  4. Use the back button or breadcrumbs to navigate

The Library shows both folders and assets at each level.

Folder and subfolder counts update automatically as you add content, helping you track organization depth.

Moving Assets to Folders

To organize assets into folders:

Single asset:

  1. Right-click the asset

  2. Choose Move to Folder from the context menu

  3. Select the destination folder

  4. Confirm the move

Multiple assets:

  1. Select multiple assets using multiselect

  2. Use the toolbar Move option

  3. Choose the destination folder

  4. All selected assets move together

Drag and drop:

  1. Click and drag an asset

  2. Hover over the target folder

  3. Release to drop the asset into the folder

Special Folders

Some folders have special system types:

Saved Posts folder A system folder that stores post drafts saved as assets. This folder is created automatically.

System folders have special icons or labels to distinguish them from user-created folders.

Folder Metadata

Each folder tracks:

  • Item count – Number of assets directly in the folder

  • Subfolder count – Number of nested folders

  • Associated sessions – AI sessions linked to the folder

  • Project links – Which projects the folder belongs to

This metadata helps you understand folder contents at a glance.

Moving an asset to a folder doesn't remove its project associations. Assets can be in folders while still linked to multiple projects.

Deleting Folders

To delete a folder:

  1. Select the folder

  2. Choose Delete from the context menu

  3. Confirm deletion

When you delete a folder, you'll typically be asked what to do with its contents (move to parent folder or delete with the folder).

Folder Organization Best Practices

  • Start broad – Create top-level categories before getting specific

  • Use clear names – "Product Photos" is better than "Images"

  • Don't over-nest – Too many levels makes browsing difficult

  • Combine with projects – Use project filters + folders for powerful organization

  • Regular cleanup – Archive or reorganize folders for completed campaigns

Next Steps

  • Learn about bulk actions in Library

  • Discover how to move assets between campaigns

  • Understand project and folder integration

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