Rheos
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Scheduling Posts to Instagram and LinkedIn

Rheos lets you schedule posts in advance to Instagram and LinkedIn, helping you maintain a consistent posting schedule without manual publishing.

Before scheduling: Connect your Instagram handle and LinkedIn account in Settings > Integrations. Scheduled posts require active connections to publish.

Viewing Your Content Calendar

To see your scheduled posts:

  1. Navigate to Posts (labeled "Social" in sidebar)

  2. Click the Calendar tab

  3. View your posts plotted on a calendar grid

The calendar shows:

  • Scheduled posts by date and time

  • Published posts (past dates)

  • Draft posts (not yet scheduled)

  • Color coding by status or platform

Scheduling a Post

There are two ways to schedule posts:

From the post editor:

  1. Create or edit a post

  2. Complete caption, media, and platform selection

  3. Click Schedule

  4. Choose date and time

  5. Confirm

From the calendar:

  1. Go to Posts > Calendar

  2. Drag a draft post to a date/time slot

  3. Or click Add event to create and schedule in one step

  4. The post is scheduled for that slot

Use the calendar drag-and-drop to quickly reorganize your posting schedule. Visual planning helps maintain content balance.

Choosing Optimal Times

When selecting publish times, consider:

  • Audience activity – When your followers are most active

  • Platform differences – Instagram peak times differ from LinkedIn

  • Content type – Professional content often performs better on LinkedIn during business hours

  • Consistency – Regular posting times build audience expectations

Rheos may suggest optimal posting times based on your audience data (check Dashboard analytics).

Multi-Platform Scheduling

When scheduling to both Instagram and LinkedIn:

  • The same post publishes to both platforms at the scheduled time

  • Formatting is optimized for each platform automatically

  • One scheduling action handles both platforms

You cannot schedule different times per platform for the same post—create separate posts if you need staggered timing.

Editing Scheduled Posts

To change a scheduled post before it publishes:

  1. Find the post in Calendar or All Posts

  2. Click to open the post editor

  3. Make your changes (caption, media, time, platforms)

  4. Save to update the scheduled post

Changes apply up until the scheduled publish time.

Once a post starts publishing, you cannot edit it. Make changes before the scheduled time.

Rescheduling Posts

To change when a post publishes:

From calendar:

  1. Drag the post to a new date/time slot

  2. The schedule updates automatically

From post editor:

  1. Open the scheduled post

  2. Click Reschedule or edit the schedule

  3. Choose new date/time

  4. Save changes

Canceling Scheduled Posts

To unschedule a post:

  1. Open the scheduled post

  2. Click Unschedule or remove the schedule

  3. The post reverts to draft status

The post remains in your drafts and can be rescheduled later.

Schedule Conflicts and Errors

"Connect a social account first" This error appears when you try to schedule without connected accounts. Go to Settings > Integrations to connect.

"Failed to schedule post" Check:

  • Your social account connections are still active

  • You have permission to post on connected accounts

  • The scheduled time is in the future

  • Media meets platform requirements (size, format)

Drag-to-calendar errors If dragging a post to calendar fails, ensure the post has required fields (media, caption, platform) completed.

Rheos validates posts before scheduling. Fix any errors indicated in the editor before attempting to schedule.

Viewing Scheduled Posts

To see all scheduled content:

  • Calendar view – Visual timeline of scheduled posts

  • All Posts tab – List view filtered by "Scheduled" status

Both views show the same posts with different organization.

Time Zones

Scheduled times use your account's time zone (set in Settings > General). Ensure your time zone is correct so posts publish when intended.

Post Publishing Process

When a scheduled post's time arrives:

  1. Rheos automatically sends the post to selected platforms

  2. Platform APIs process and publish the content

  3. Post status updates from "Scheduled" to "Published"

  4. If errors occur, status changes to "Failed" with error details

You'll receive notifications (if enabled) when posts publish or fail.

Instagram Scheduling Notes

  • Instagram handle must be submitted and approved during onboarding

  • You'll see: "Instagram handle submitted! We'll enable your account shortly."

  • Approval typically takes 1-2 business days

  • You cannot schedule Instagram posts until approved

LinkedIn Scheduling Notes

  • LinkedIn requires OAuth connection (done in Settings > Integrations)

  • Connection must remain active for scheduled posts to publish

  • If LinkedIn auth expires, you'll need to reconnect

Best Practices

  • Schedule in batches – Plan a week or month of content at once

  • Use consistent times – Build audience habits with regular posting schedules

  • Review before publishing – Check scheduled posts the day before they go live

  • Monitor published posts – Check that scheduled posts published successfully

  • Keep connections active – Periodically verify social account connections in Settings

Next Steps

  • Learn about connecting Instagram and LinkedIn accounts

  • Discover best practices for post captions and content

  • Understand calendar planning and content strategy

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